How an AI chatbot can simplify data access

Author: Federica Grieco, September 2025

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In today's digital world, companies generate a tremendous amount of data. But how do you turn it into useful, fast, and understandable answers? At Proxima, we've developed ProxiBot, an AI-powered chatbot designed to interact with company data naturally and intelligently.

How does it work?

It's much more than a virtual assistant. The Proxima chatbot is an intelligent conversational agent that allows users to ask questions in natural language and receive precise, data-based answers. It operates directly within Microsoft Teams, leveraging native integration with the platform to offer a seamless and centralized experience.

Thanks to its connection with Copilot Studio and Power Platform connectors (such as SharePoint and OneDrive), ProxiBot can:

• Understand context: Interpret the meaning of questions and aggregate data from multiple sources to provide comprehensive and detailed answers.

• Provide automatic summaries: Summarize long or complex documents, extracting key points clearly and understandably.

• Organize internal contacts: Helps quickly locate colleagues, contacts, or company departments.

• Become a point of contact for employees: Provides immediate and accurate access to company information, facilitating daily work.

ProxiBot transforms the complexity of company data into useful, contextual, and actionable answers, making every interaction simpler and more productive.

An evolving project

The chatbot is part of a broader internal training and awareness program on artificial intelligence. Proxima & Company aims to provide strategic, methodological, and regulatory expertise to manage AI projects in a knowledgeable and secure manner. The chatbot has been tested across various business areas, and the feedback gathered has guided the development of new features, such as predictive data analysis.

Our goal

We want to help make artificial intelligence accessible, useful, and practical. Proxibot is an important step in this direction: a tool that simplifies complexity and helps people make better decisions, faster. The Proxima chatbot is not just a tool, but a turning point in the relationship between people and data. It is designed to be a daily ally, capable of simplifying complexity and enhancing decision-making.